In today’s rapidly evolving digital work environment, virtual meetings have become an essential part of communication, collaboration, and decision-making. However, individuals may not always be able to attend every meeting due to scheduling conflicts, workload, or other commitments, which can result in missed discussions and important information. Traditional meeting tools mainly provide basic video conferencing and recording facilities but do not provide an intelligent virtual presence that can represent an absent participant and capture meeting information automatically. This project presents an AI Twin – 3D Avatar for Automated Meeting Presence, an intelligent virtual meeting system designed to provide a humanlike digital presence on behalf of a participant during online meetings. The proposed system integrates Artificial Intelligence, 3D avatar technology, speech recognition, natural language processing, and real-time communication technologies to create an AI-powered digital twin capable of attending meetings automatically. The AI Twin can represent the participant through a 3D avatar, capture and convert meeting conversations into text, identify important discussions, generate structured meeting notes, and provide an AI-generated summary of the meeting. The system is designed to maintain a continuous record of meeting information so that the participant can review important conversations, decisions, and action items even when they are unable to attend the meeting personally. By combining automated meeting presence, real-time communication, speech-to-text processing, and intelligent meeting analysis within a single platform, the proposed system reduces the dependency on manual note-taking and conventional meeting recordings. The platform also supports features such as multiparticipant virtual meetings, live transcription, AI-generated summaries, meeting chat, screen sharing, and personalized 3D avatar representation to provide a more interactive and human-like meeting experience. The developed system aims to improve meeting accessibility, productivity, and information retention by allowing users to maintain a virtual presence even when they cannot attend a meeting physically or virtually. It provides a scalable and user-friendly solution for students, professionals, teams, and organizations that frequently participate in online meetings. Overall, the proposed system demonstrates how AI, 3D digital avatars, speech processing, and real-time communication technologies can be combined to create an intelligent virtual representation of a person and enable automated meeting presence. .

Shoiab Vakkund, Suhana Banu, Shoyab Ahamad, Shaikhshavali, "AI Twin – 3D Avatar for Automated Meeting Presence" International Journal of Scientific Research and Engineering Development, V9(5): Page(2028-2035) September - October 2026. ISSN: 2581-7175. www.ijsred.com. Published by Scientific and Academic Research Publishing.